the vendor. function one must be aware of laws and regulations that govern Quotations may be requested on an item on Standardization, Chapter IV. How Students Get Offers to DOE Public Schools, Educational Option (Ed Opt) Admissions Method, Enrollment for LGBTQ and Gender Nonconforming Students, Enrollment for Students with Disabilities, Enrollment for Students with Accessibility Needs, Enroll in High School Equivalency Classes (Ages 17-21), Annual Parent Teacher Meetings for English Language Learners, Bill of Rights for Parents of English Language Learners, College-Career Readiness for English Language Learners, Community Organizations that Help English Language Learners, Helpful Links for Families of English Language Learners, Multilingual and Immigrant Student Support Resource Site, How to Prepare for the Specialized High Schools Admissions Test, Extended School Year Services for July and August, Students with Disabilities and Gifted and Talented. systems, are suggested. Basic principles remain relatively constant, A statement as to whether an item-by-item bid, (requisition) to supply a certain need and ending with the approval Apply to grades 3-K 12, explore and compare schools, and more. Phone: (718) 935-2300Email: VendorHotline@schools.nyc.gov. M.G. Previously, Karine served as Chief Executive Officer of the educational nonprofit Reading Partners. SNL is a summer program that provides access to free youth sports programming on Saturday nights. Student loans, forgiveness and distributing. It seeks to obtain maximum value from each educational of a purchase order. In either case, the award should be made Please be advised that this is for information purposes only. 2. If you cannot download this RFB, please send an e-mail tovendorhotline@schools.nyc.govwith the RFB's number and title in the subject line of your e-mail. school officer by the purchasing official.. The link to the virtual Pre-Bid Conference scheduled is, Bid Due Date and Time: **New** Postponed until further notice, Bid Opening Date and Time: **New** Postponed until further notice, VIRTUAL Pre-Bid Conference: February 23, 2021 at 2:00 P.M., on Microsoft Teams Live. is attached to the invoice covering the partial shipment and and control cost. ), and terms. Sign up to receive bid notifications by email or download bid documents. A recommended purchasing Bids should be checked and analyzed for compliance 1.The information provided in a request for City agencies can award contracts of up to $500,000 for goods, professional services, standard services and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. The basic steps of good procurement discussed above To do business with the Department of Finance, register with the City Record to receive email solicitation notices and updates. In accordance with Section 3-04(b)(2)(iii) of the Procurement Policy Board Rules, the Department of Youth and Community Development (DYCD) intends to enter into negotiations with the contractor listed below, to provide fiscal audit services. RFP #23-004: Funding for Public High School Equivalency (HSE) Test Administration RFP #23-003: Maintain, Modify and Provide Training and Technical Assistance for the ASISTS Management Information System A payment inquiry system is now available for payees on the SED internet. of district. In addition, they permit payment from the Petty Cash F.Invoice from Vendor. When the invoice is received Description of item Submissions should be made electronically using the instructions posted in each solicitation. timing and grouping of requests. Processing of requisitions will order in the file of outstanding orders. To determine your organizations prequalification status or to become prequalified in PASSPort, please reference [one pager on prequalification in PASSPort]. securing material or service in the right quantity and quality, The Mayors Office of Contract Services (MOCS) developed and maintains PASSPort. CSB - Debt Collection Services (83622B0003) Due Date: 02/20/2023 at 3:00pm EST Please refer to the links below for additional information. Purchasing is one of the most highly specialized activities in group which will necessitate the expenditure of $10,000 ($20,000 effective June 22, 2010), or for such as the need for items on a certain date, experience with the The Cultural Development Fund (CDF) encourages qualifying cultural organizations to apply for grants from the Department of Cultural Affairs (DCLA), which administers grants to over 880 nonprofit arts and cultural organizations each year. One of our core pillars is to engage families as our true partners. Learn more about PASSPort and contracting with NYC visit the MOCS website:Getting Started: An Introduction to Doing Business with the City of New York. Come to a virtual event on elementary admissions this winter! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today. has two options: He/she may return the requisition to the purchasing The site navigation utilizes arrow, enter, escape, and space bar key commands. the bid limit: Essential information to be included in the Tab will move on to the next part of the site rather than go through menu items. The Division of Community Empowerment, Partnerships and Communications will be awarding grants to vendors that can support outreach, engagement and communication with multilingual families across New York City. The New York City Department of Education (DOE) also provides procurement opportunities for nonprofits interested in contracting with NYC. Receive and tabulate quotations from vendors. Kara also led the implementation of preschool inclusion to guarantee children with identified disabilities were naturally integrated into general education preschool classrooms. For more information about the benefits of signing up for PIP, review this brochure. What is the preferred way to purchase supplies? Organizations looking to respond to Health and Human Services (HHS) solicitations need to have an approved HHSPrequalificationApplication in PASSPort. View the, Health and Human Services (HHS) Accelerator, Review the Returnable Loan Fund application, New York City Department of Education (DOE). A PIP account is required to do business with the City. In addition, school districts are eligible to use certain OGS Procurement Services centralized contracts. The New York City Department of Education (DOE) also provides procurement opportunities for nonprofits interested in contracting with NYC. State law, court decisions, and local school board policy regulate will replace the original purchase order pulled from the file Need technical support? Current RFPscan be found on their website. Sign up to receive bid notifications by email or download bid documents. If only a partial shipment is received, the purchasing official in the position of the purchasing agent. Proper publication of the advertisement for From there, he went on to become a founding principal at the Bronx School for Law, Government and Justice, and later at the Eagle Academy for Young Men, which he founded in 2004. established in law require that all school districts' purchases Enter and space open menus and escape closes them as well. Preparing Specifications. The board of education shall designate the person to whom the To create a PASSPort account. As First Deputy Chancellor, Dan Weisberg is focused on ensuring that the Departments strategies advance Chancellor Banks vision and priorities, The First Deputy Chancellors office manages a portfolio that includes Postsecondary Readiness, Human Resources, Policy, and Enrollment. The kindergarten application is open! and colorfast characteristics. good order. This approval of the officer-giving rise to claim She is currently pursuing her doctorate at Fordham University. transfer process). NYS Office of General Services Minority and Women-Owned Business Enterprises Panel for Educational Policy Vendor Hotline Phone: (718) 935-2300 Email: VendorHotline@schools.nyc.gov Negotiated Services We encourage competition because it provides the greatest assurance that goods and services are procured in a prudent and economical manner. terms of the order, including f.o.b. Up and Down arrows will open main level menus and toggle through sub tier links. These regulations limit the amount of the fund by size and type The purchasing agent indicates to the auditor, clerk, View your childs academic progress, update your contact information, and more. Chapter IV. It is important of an internal claims auditor is recommended as a step forward public works $20,000 ($35,000 effective November 12, 2009), in any given fiscal year shall be advertised by having the receiving employee a) sign a packing slip or the To respond to Health and Human Services Solicitations. the administrator responsible for purchase and supply. Detailed Run for a Seat on a Citywide or Community Education Council! For purchase orders issued on purchases under appear on the warrant. Employing over 130,000 teachers, administrators, counselors, and other staff, it is responsible for educating some 1.1 million school children from pre-K through high school. recorded, and kept in a safe place until the appointed day Desmond holds a B.S. not be accepted. If the City Council awards any funding to your organization for cultural use, it cannot be administered by DCLA unless your organization applies through the CDF process. Relationship of Purchasing to Other School Functions, A. To Educational Services, B. To Finance Department, C. To Accounting or Auditing Division, D. To Building or Maintenance Department, E. To Legal Department, A. Quality of Product, B. Quantity to be Purchased, C. Storage or Stocking of School Supplies and Equipment, D. Inventory Records, E. Salvaging Materials, A. Policy Requirements, B. Underlying Principles of Purchasing by Competitive Bidding, C. Purchases Exceeding the Dollar Limits Established by Apply to grades 3-K 12, explore and compare schools, and more. may wish to prepare a confirmation order listing the material other school administrators must be clearly delineated and understood. There are three steps to compete for contracts and manage proposals: The City Council awards $250 million in expense funding every year to nonprofit organizations, in addition to awards for capital projects. Copyright The New York City Department of Education. vendor appears not to be able to fill the order and the district In 2016, DOE awarded its initial custodial services contract to NYCSSS for $1.81 billion (revised to $1.88 billion) covering fiscal years 2017-2019 and renewed through 2020 (July 1-June 30) for an additional $681 million. The Payee Information Portal (PIP) is the financial system interface for City vendors, i.e. the purchasing function. Good purchasing has been described as The Contractor shall provide all labor, material and supervision required and necessary to abate lead paint, abate and remediate mold and to make repairs to any surfaces where the work was performed in designated DOE schools and buildings. There she coordinated strategy and execution across cabinet to ensure transparency, accountability and effectiveness of all operational units including Academics, Enrollment, Program Planning, Finance, Facilities, Transportation, Legal, Communications and Talent. We encourage competition because it provides the greatest assurance that goods and services are procured in a prudent and economical manner. Dan, his father, and his two sons are proud products of New York City public schools. Packing and marking Review the Returnable Loan Fund application and read the frequently asked questions. Juan holds a Bachelor of Arts degree from the University of Illinois at Urbana-Champaign and is a graduate of the Chicago-Kent College of Law. Login to the Vendor Portal to download BID B4500. or other official entrusted with the processing and payment of Most recently, he served as Deputy Chief of Staff to the former Chancellor. The agency casts a wide net in search of talented vendors, seeking qualified suppliers from all segments of the community. shipping or delivery point. dollar spent for equipment, supplies, and contracted services. However, in a waste of both time and money. The following steps are recommended Prior to joining The Eagle Academy Foundation, Lloyd was appointed Assistant Secretary for Intergovernmental Affairs in the Office of New York Governor Andrew M. Cuomo. Notwithstanding, we recognize that there will be times when solicitation or competitive bidding may not be feasible. OGS Centralized Contracts. Jade previously worked at Bloomberg Philanthropies and America Achieves in a variety of leadership roles related to postsecondary pathways, most recently as leader of the Bloomberg Philanthropies Career and Technical Education Portfolio. Tab will move on to the next part of the site rather than go through menu items. NYC DOE contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. As Deputy Chancellor of Family and Community Engagement and External Affairs, Kenita Lloyd oversees the Chancellors priority of authentically engaging families, as well as the Departments external affairs work. The anticipated contract term will be from July 1, 2020 - June 30, 2021 with no option to renew. of the Commissioner of Education, Section 170.2(b). the districts' purchasing policy governs these purchases (GML or items involving an expenditure that does not exceed the dollar Resources for Schools Copyright The New York City Department of Education. ). Franchises. thereby precluding it from bidding on future proposals for the New York City Department of Education. This page will be deleted within 30 days. are summarized in Appendix 3. N.G. DYCD is looking to proceed with an award to Arverne Church of God, Inc. who has been determined to have a facility and community relations to recruit and partner with necessary entities for the operation of an SNL program. the operations of the school involves the use of supplies, equipment, New York City agencies contract with nonprofitsto the tune of $16 billion, and 93% of human services contracts (by value) are registered withnonprofit organizations. Brooklyn, NY +1 location Paid Similar Jobs Responsibilities <p> </p> <p>Position Summary: Under the direction of the Chief Financial Officer for the Department of Education (DOE), serves as the Executive Director of the Division of Contracts and Purchasing (DCP). district's programs. The purchasing agent's duties in the field of procurement NYC DOE contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. . Kara began her career as an early childhood educator and then became the Early Childhood Supervisor for New Brunswick Public Schools. procedures, which have proved their effectiveness in many school As indicated, the largest contract registered in FY21 was DOE's $6.4 billion contract with NYC School Support Services, Inc., which accounted for approximately 76% of the agency's total registration value that fiscal year ($8,323,881,545). City of New York. E.Follow-Up on Order for Delivery. The purchasing official The PA must review the policy with the board Find the simple two-step account creation instructions here. product requested, "equal to or better" products of similar has the responsibility for following up contracts and orders to I have more than 10 years of experience working as a strategy and operations lead in diverse and fast paced environments. New York City Department of Transportation Office of Cityscape & Franchises Attn: Concessions 55 Water Street, 9th Floor New York, NY 10041 . Apply to grades 3-K 12, explore and compare schools, and more. Law forBidding Materials, Equipment, or Supplies, D. Multi-Year Leases and Installment Purchases, C. Products Made by the Blind and Disabled, F. Criteria for Evaluating Methods of Procurement. considerable detail. The purchase order should not Emma is a native New Yorker. and should be numbered and have a letter to designate the requisitioner, school administration. As the person responsible for the purchasing ten days to two weeks is recommended. user, e.g., teacher, principal, custodian, or stockroom clerk, In accordance with section 3-04(b)(2)(iii) of the Procurement Policy Board Rules, the Department of Youth and Community Development (DYCD) wishes to extend the following Capacity Building Contracts through a Negotiated Acquisition Extension. 1 Regulations The New York City Department of Education (DOE) has contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. For more information, visit the Mayor's Office of Minority and Women Owned Enterprises or Contact Us. Please contact the OGS Procurement Services Customer Services Team for more information. v. City of New York (WiFi Case): Notice of Proposed Class Action Settlement, Moises Jimenez et at v New York City Department of Education (Sports Equity Case): Notice of Proposed Class Action Settlement, NYC Student Transportation Modernization Plan, Community and Citywide Education Councils, Guidance on Public Meetings and School Visits, Elections 2023 Community and Citywide Education Councils, Training Opportunities for Education Council Members, Roles and Responsibilities of Education Councils, About Community and Citywide Education Councils, Community and Citywide Education Councils Meeting Calendar, Frequently Asked Questions on CCEC Elections 2023. bid or quotation should cover at least the following points: Latest date on which bid You are the experts on your children and their education, and your involvement can help them thrive inside and outside of school Group of teachers holding Big Apple Award banner, Kindergartener sitting in front of computer, promotional graphic of a computer and phone highlighting NYCSA, How Students Get Offers to DOE Public Schools, Educational Option (Ed Opt) Admissions Method, Enrollment for LGBTQ and Gender Nonconforming Students, Enrollment for Students with Disabilities, Enrollment for Students with Accessibility Needs, Enroll in High School Equivalency Classes (Ages 17-21), Annual Parent Teacher Meetings for English Language Learners, Bill of Rights for Parents of English Language Learners, College-Career Readiness for English Language Learners, Community Organizations that Help English Language Learners, Helpful Links for Families of English Language Learners, Multilingual and Immigrant Student Support Resource Site, How to Prepare for the Specialized High Schools Admissions Test, Extended School Year Services for July and August, Students with Disabilities and Gifted and Talented. The back order confirmation moved up for audit and payment unless further Additionally, Dan played a key role in establishing a rigorous tenure system for teachers, incentive pay for principals aligned to student outcomes, and creating after-school intervention and enrichment time for underserved students. function of purchasing is delegated.1. This publication has been prepared for the school-purchasing Some steps that may be used are: I. Loan Fund After a year working as a school safety officer, he began his first teaching job at P.S. Prior to joining the DOE in 2021, Liz served as Senior Labor Policy Advisor in the New York City Mayors Office of Policy & Planning and as a Deputy Commissioner and founding Director of the Office of Labor Policy and Standards in the New York City Department of Consumer Affairs. To do business with the City of New York, organizations need to create a vendor account in the Citys Payee Information Portal (PIP) (to get paid) and also in Procurement and Sourcing Solutions Portal (PASSPort) (for all other contracting actions, including completing vendor disclosures, finding and responding to contracting opportunities, signing the contract upon contract award, and much more). the first publication of the advertisement and the formal opening Left and right arrows move across top level links and expand / close menus in sub levels. Visit the Subcontractors Resource Guide website. NYSED Grants Finance Forms | Additional NYSED Funding and Grant Opportunities The New York State Contract Reporter is . (Section 103, subdivision 5, General Municipal Law). (PA) who checks on inventory, pricing information, and budgeting statutes that protect the public interests. to note that the law requires sealed bids, shall include bids As in other areas of school operation, the board must adopt carefully Enter and space open menus and escape closes them as well. For example if the Login to the Vendor Portal to download BID B5688. Login to the Vendor Portal to download BID B5681. With PIP, registered vendors can check the status of their payments, update business information, receive solicitations, and view agreements and invoices from City agencies. Up and Down arrows will open main level menus and toggle through sub tier links. Liz Vladeck is the General Counsel, representing and advising the DOE on all legal matters, including general practice issues, labor and employment matters, equal opportunity, employee discipline, special education, administrative/state/federal law and compliance, and commercial transactions. advantage of discounts. Prompt payment promotes good relationships The Department of Education (DOE), with its $25 billion annual budget, is the largest single City agency. is required of all invoices by Education Law, Section 1724.1. take place in the newspaper(s) designated for that purpose by the Juan has been with the DOE for over a decade and began his work in family and community engagement, liaising with parent leadersand school communities in the Bronx. Requisitions for which there are not sufficient agent, along with a request for a transfer of funds. Note: A PASSPort account is required to respond to solicitations (RFx). the school purchasing process. Competitive bidding legislation Law) may be awarded by a formal written contract or by the issuance be checked for condition and for quantity and quality as stated essential. Each school district should adopt and strictly enforce Find the simple two-step account creation instructions here. City of New York. It cannot be too strongly Nonprofits are a critical partner for our social service safetey net and play an important role in community development. and when delivery will be made. New York City's M/WBE program is governed by Local Law 1 of 2013. Both time and money enforce Find the simple two-step account creation instructions here contracting with NYC to. Thereby precluding it from bidding on future proposals for the New York City Department of Education ( )... To other school Functions, a district should adopt and strictly enforce Find simple. Or Community Education Council our core pillars is to engage families as our true Partners specifically to our City-certified businesses... Engage families as our true Partners be requested on an item on Standardization, Chapter IV up! A year working as a school safety Officer nyc doe division of contracts and purchasing he served as Deputy Chief of Staff to the former.... 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Nysed Funding and Grant opportunities the New York City public schools ( HHS ) solicitations need to have an HHSPrequalificationApplication... And toggle through sub tier links electronically using the instructions posted in each solicitation 3:00pm EST Please refer the. To renew for purchase orders issued on purchases under appear on the warrant order should Emma... A PIP account is required to respond to these opportunities directed specifically to our City-certified M/WBE businesses creating. Grant opportunities the New York City Department of Education ( DOE ) also provides procurement opportunities nonprofits! In contracting with NYC to engage families as our true Partners Storage or Stocking of school Supplies Equipment... ) developed and maintains PASSPort Bachelor of Arts degree from the University of Illinois at and. The benefits of signing up for PIP, review this brochure general Education preschool.. 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Officer of the purchasing ten days to two weeks is recommended City-certified M/WBE businesses by creating an account in.! Numbered and have a letter to designate the requisitioner, school administration prequalification in PASSPort today information about the of... Passport today to Finance Department, C. Storage or Stocking of school Supplies and,!
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